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April 4-6, 2025

Word of South

2025 Vendor Information and Application

The Word of South Festival of Literature and Music includes as part of its annual event a robust Vendor area. If you’d like to join us for 2025, please read through the information on this page and then complete the online Vendor Application.

General Vendor Information

To secure space at the Word of South Festival of Literature and Music you must either sell books, music, book-related or music-related products, or other products authorized by Word of South. Sponsors are exempt from these criteria. Florida Litfest, Inc. reserves the right to refuse participation by any company/ organization or individual at its sole discretion.

Vendors are responsible for collecting and remitting the proper State Sales Tax.

As the Word of South Festival is a popular family festival, we advise vendors to sell and distribute books, music and merchandise appropriate to our audience. Florida Litfest, Inc. reserves the right to deem materials appropriate in its complete discretion. Unacceptable materials cannot be promoted, displayed or sold. No food or beverage sales may take place in any booth. The exception to this may be the Festival coffee sponsor. Performances of any type, or any amplified sound, are strictly prohibited in the Vendor area.

Vendor applications are considered on a first-come, first-served basis, subject to festival discretion in terms of allocation of sponsor booths and other festival objectives. Please be advised that booth space is limited and expected to sell quickly. Once we sell allotted space, we will close booth sales. No application will be considered processed until payment in full has been received.

Please note the following:

  • To ensure a diverse representation at the Word of South Festival of Literature and Music, no single company may occupy more than one booth space.
  • The number of representatives in the booth is limited to the number of chairs provided (two per 10×10 space).
  • We do not anticipate power being available at the booths, and do not permit generators.
  • Word of South is an outdoor event and thus, dependent on the weather. Should the weather move festival performances indoors, Word of South does not have space at backup rain venues to move vendors. Should this happen, vendors may receive full or partial credit toward the cost of a booth rental for the next Word of South Festival.

Approved Vendors agree to be onsite both Saturday and Sunday of Festival weekend.

  • Saturday hours for Vendors are 11am – 6pm
  • Sunday hours for Vendors are 12pm – 5:30pm

Vendors will receive instructions for drop off locations via email the week prior to the Festival. Word of South reserves the right to break down any Vendor tents that are not claimed by 11am Saturday of Festival weekend.

Vendor Locations and Cost

The layout of the Word of South Festival throughout Cascades creates two vendor areas.

  • Promenade 1 runs from the amphitheater plaza along the front of the hotel, facing the splash pad, and ending at the corner where Gadsden meets Bloxham
  • Promenade 2 picks up after rounding the corner at the end of Promenade 1

Together, the two Promenades form an L shape that creates a natural traffic pattern for Festival attendees. However, the vendor spots in Promenade 1 are continually in higher demand. Word of South recognizes this difference and offers Vendor booths along Promenade 2 at a reduced rate.

2025 Promenade 1 Vendor cost = $150
2025 Promenade 2 Vendor cost = $100

The cost covers:

  • One 10×10’ white tent, set up by the Festival tent provider
  • One 6’ banquet table
  • Two folding chairs
  • Popup tent weights
  • Use of the Vendor tent for two days, April 5 and 6, 2025

Vendor Application Process

  1. Review the Word of South Vendor Terms and Conditions here.
  2. Click here to complete the online Vendor Application.
  3. Upon receipt, Word of South will review application and, if approved, send a payment link to the Vendor.
  4. Payment secures Vendor booth for the 2025 Word of South Festival.
  5. A week prior to the festival, vendors will receive detailed information on vendor locations, loading zones, and parking.